Beyond the numbers: creating actionable data using Alma Analytics dashboard
Aleksandra Petrovic, University of Auckland
Using analytics to inform relegation of print resources (to off-site storage) and retention (on main shelves).
Alma analytics lets you create very detailed reports but a fair amount of work, especially with data cleaning and analysing to get 100% accuracy. A lower accuracy option using the dashboard would be much quicker. Visualisations they used included:
- Overview by subject view showed how many items no usage, low usage, medium usage, high usage in different subjects based on checkout history.
- Overview of usage by publication year bands
- Overview of usage of possible duplicates in different subjects
- Overview weeding reports that could be more closely investigated
- Overview of books needing preservation
- Quick stats eg monographs count, zero uses, low uses, over 10 years old, possible duplicates – per library
- publication year
- Alma usage
- accession year
- historical usage
- possible duplicates
(Other libraries might also consider value, authorship (eg by own institution’s authors), theses (irreplaceable), donations/bequests.)
Different methodology types eg soft methodology would give a number of “soft retain”, “soft relegate”. Could improve with weighted indexes among other options.
Q: Will you share reports in community area?
A: Yes, though some are very specific to Auckland so can’t promise they’ll automatically work.
Q: Are you using Greenglass with this approach?
A: Using this by itself.
Q: Ex Libris have released some P&E duplication reports – how do you approach risk if an electronic item is in an aggregator collection (and might disappear…)?
A: Excluded all electronic items from dashboard as it needs more information about subscribed vs owned. This is a next step…