I had a question from a student about this, and had to go away and research it and email her the answer. Since it seems a shame to waste information…
To add captions, refer to figures, and create a table of figures
- Select your figure, then go to the “References” menu and click “Insert caption”. It defaults to “Figure 1” but you can name it however you like.
- When you want to refer to it in-text, click on “Cross-reference”. Choose reference type “figure”, make sure “Insert as hyperlink” is ticked, and select the figure you want to refer to, then click “Insert”.
- Find the place you want to insert the table of figures and click “Insert Table of Figures”. You can configure this however you want it.
Now if you control-click on any of the cross-references or items in the table of figures, it’ll take you to the intended figure.
Note however that if you add a new figure early in the document, Word doesn’t update the table or the cross-references automatically. You can do this manually by:
- selecting the table of figures and then clicking “Update Table” and
- right-clicking each cross-reference and selecting “Update Field”.
A quicker way to fix it for an entire document at once is:
- Select All
- Right-click and “Toggle Field Codes”
- Right-click and “Update Field”
- Right-click and “Update Field” a second time – this time choose “Update entire table”.
If there’s a more sensible way, I wasn’t able to discover it in my tinkering….